For Pilates and yoga studios, personal trainers and boutique gyms. Class times, membership packages and make-up questions go to the assistant; reminders and gap filling are automatic. The WhatsApp connection is coming soon; today you start with Instagram DM and your own mailbox.
Sample conversation — not a real business.
Pilates and fitness studio booking software schedules classes by instructor and duration and tracks each member’s package credits. Sistemiya adds an AI assistant: it answers the “is there room in tomorrow evening’s reformer class?” message arriving by Instagram DM or e-mail, checks the instructor calendar, books the spot and deducts the credit once the class is completed. Reminders go out at the time the member picks, and there is an online booking link. WhatsApp and waitlist announcements are coming soon.
Booking messages go unanswered while the instructor is teaching.
A last-minute cancelled spot stays empty and the waiting member never hears about it.
"How many classes do I have left?" means opening the spreadsheet.
The assistant knows instructor availability and class duration, reads the member's package credits, books the reservation and deducts it once completed. It offers a cancelled slot to waitlisted members one by one.
Offers a cancelled spot to those waiting (Professional).
Class-credit tracking and deduction.
Weekly schedule, new classes — only to opted-in members.
Membership and health declaration forms via a link sent in the conversation.
A 15-minute call to learn your services, hours and team.
We define your service list, knowledge base and channels together; no technical skills needed. Instagram DM, your mailbox and Google Calendar connect today; WhatsApp and Messenger are coming soon.
We watch the first messages with you and tune the assistant’s tone.
Both are defined as services on the instructor calendar; headcount limits for group classes are not tracked yet — your team monitors that from the dashboard.
No. Sistemiya never charges your customers; it records the package sale and tracks the credits.
Sistemiya runs on monthly plans; current plan prices, excluding VAT, are listed on the pricing page. The fee depends on the number of conversations in a month, not on staff or user count: all messages with one customer within 24 hours count as one conversation. There is no setup fee, and the 14-day free trial needs no card.
Free or low-cost booking apps are mostly a calendar and a booking link; you still read and answer incoming messages yourself. Sistemiya is an assistant that answers the message next to the calendar: it replies to the question, finds a free time, books the appointment and sends the reminder. If you only need a calendar, a cheaper option may suit you better; if your message traffic is heavy, the difference is the assistant.
It only answers with the information you have defined; on an out-of-scope or ambiguous question it hands the conversation to your team and lets you know. You can read every conversation in the dashboard and take over whenever you like.
Conversations and appointment records are processed for the purposes and retention periods described in our KVKK (Turkish data-protection law) privacy notice; the sub-processors used for AI responses are published in our processor list. You can request an export or deletion at any time.
Single studios start on Starter; multi-instructor gyms use Enterprise.
In a demo call, watch the assistant work with your services and hours.