For certified public accountants and sworn-in CPA offices. The assistant schedules meeting requests that arrive by Instagram DM and e-mail and, based on the meeting type, reminds clients of the required documents on your behalf. The WhatsApp connection is coming soon; today you start with Instagram DM and your own mailbox.
Sample conversation — not a real business.
Appointment scheduling software for accounting firms connects client meetings to the calendar and sends reminders before each meeting. Sistemiya adds an AI assistant: it answers the “can we meet about my VAT return?” message arriving by Instagram DM or e-mail, suggests available times and books the meeting. It shares document lists from your knowledge base, answers recurring filing-season questions with the same text and sends the reminder at the time the client picks. WhatsApp is coming soon.
Meeting requests explode during filing weeks; the calendar cannot be run by hand.
Client coordination gets lost in long message threads.
When a client arrives without a document, the job slips into a second appointment.
The assistant takes the request by Instagram DM or e-mail, offers available times, books the meeting into the calendar and automatically reminds the client of the documents required for that meeting type. WhatsApp is coming soon.
Suggests available times automatically.
Document lists, process explanations.
Filing-season reminders (compliant with Turkish commercial-messaging rules, İYS).
Client-file notes next to the conversation.
A 15-minute call to learn your services, hours and team.
We define your service list, knowledge base and channels together; no technical skills needed. Instagram DM, your mailbox and Google Calendar connect today; WhatsApp and Messenger are coming soon.
We watch the first messages with you and tune the assistant’s tone.
Yes. The assistant reads and answers meeting requests arriving in the mailbox you connect; a client who writes by e-mail gets the confirmation and reminder by e-mail, too. Instagram DM is live today; WhatsApp and Messenger are coming soon.
You can define separate lists per meeting type (VAT, advance tax, company formation, advisory).
Sistemiya runs on monthly plans; current plan prices, excluding VAT, are listed on the pricing page. The fee depends on the number of conversations in a month, not on staff or user count: all messages with one customer within 24 hours count as one conversation. There is no setup fee, and the 14-day free trial needs no card.
Free or low-cost booking apps are mostly a calendar and a booking link; you still read and answer incoming messages yourself. Sistemiya is an assistant that answers the message next to the calendar: it replies to the question, finds a free time, books the appointment and sends the reminder. If you only need a calendar, a cheaper option may suit you better; if your message traffic is heavy, the difference is the assistant.
It only answers with the information you have defined; on an out-of-scope or ambiguous question it hands the conversation to your team and lets you know. You can read every conversation in the dashboard and take over whenever you like.
Conversations and appointment records are processed for the purposes and retention periods described in our KVKK (Turkish data-protection law) privacy notice; the sub-processors used for AI responses are published in our processor list. You can request an export or deletion at any time.
Offices with many clients start on Starter and move to Professional as the team grows.
In a demo call, watch the assistant work with your services and hours.